DAVE
In accordance with Session Law 2025-89, the Office of the State Auditor (OSA) has established the Division of Accountability, Value, and Efficiency to assess the continued need for each State agency and the vacant positions within each agency. As part of that assessment, agencies are required to provide OSA information on vacant position details and agency operations and fiscal effectiveness. Agencies should use the DAVE Assistance Web Form to request access to OSA's submission portal. Once granted access, the agency point of contact will be able to submit the required information, or request further assistance from OSA staff. State Auditor Dave Boliek outlined this information in a memo sent to state agencies in late-August, which can be viewed here. Individuals seeking to provide a tip on government fraud should still use the State Auditor’s Tipline.
Frequently Asked Questions
Q: If a position was vacant for 6 months as of August 6, 2025, but has since been filled, do we still need to report it? How should we show that it was filled in the spreadsheet?
A: Yes. You must still provide a description of all positions that were vacant for six months or more as of August 6, 2025, even if they were filled after that date. In Column S (Plans for Release or Elimination) on Tab 1a, Vacancy Data Details, note that the position was filled after August 6 and include the employee’s official start date.
Q: What does Tab “2a: Agency Operations and Fiscal Effectiveness” require?
A: This section provides a broad overview of how the agency uses public funds to carry out its statutory mission and responsibilities. Agencies should include:
- The statutory mandate that defines the agency’s mission.
- Laws or regulations that govern its operations.
- A description of how public monies are spent.
- Key Performance Indicators (KPIs) or other strategic measures that demonstrate the effectiveness of those expenditures.
- How the agency tracks and reports progress toward its mission using KPIs or strategic measures.
The goal is to present a clear picture of agency operations: What is the agency required to do by law, how does it operate within those laws, how does it spend public funds to achieve its mission, and how does it measure progress and effectiveness in doing so?
Q: Should agencies include only State-funded position data in their DAVE Act submissions, or do they also need to include federal, institutional, and local county funding?
A: All funding sources should be included; State, federal, institutional, and local county funded. This ensures a complete picture of vacancies and fiscal impacts across the agency.
Q: What should we enter on Tab 1a if we had no vacancies over six months as of August 6th 2025?
A: You can type: “As of August 6, 2025, our agency did not have any permanent position vacancies of over six months.”
Q: What should we write on Tab 1b if there were no vacancies?
A: Please restate that your agency had no vacancies for the requested period in the text box. If you would like, you may also share any general challenges your agency faces in filling vacancies.
Q: Do we still need to provide information for Tab 1c if there were no vacancies?
A: Yes. Please provide the budget-to-actual information for the requested account code (Community Colleges Only). Include a description of any differences and explain how those funds were used.
Q: How will we know that you have received the KPI-related information from the Community College System Office for our college, so we can be sure we have completed our documentation request?
A: The KPI-related information will be submitted to us directly by the Community College System Office. Once received, we can notify all community colleges so you know when your information has been provided to us and that this portion of your submission is complete.
Q: We do not have a remote work policy since our organization no longer allows work from home. How should we present this information?
A: A statement noting that your organization does not permit remote work will be sufficient. If you have a written policy reflecting this, you should provide the current version.